As more businesses transition to go paperless, software applications like DEVONthink and Evernote become more popular than ever. These apps enable you to save important paperwork, sales receipts, and other documents neatly as digital files. These apps make it possible for businesses to manage files efficiently and to cut down operational costs. Among Mac and iOS users, DEVONthink has become very popular. This app is said to be a very good alternative to Evernote, which is currently the norm for note taking and document organization. So, how do DEVONthink vs Evernote compare? Which one is better?
First and foremost, before we go any further into the discussion, we should know that DEVONthink is only available for macOS and iOS platforms. You can say that this is an exclusive tool for Apple users. So, if you also work on other platforms, you still need to find an alternative for those platforms. However, if you only work on your MacBook and iPhone, DEVONthink makes a viable choice.
On the other hand, Evernote is available for all major platforms. Of course, one of the primary advantages that Evernote offers is the smooth integration on multiple different platforms. So far, Evernote is available for Windows, macOS, Windows Mobile, Windows Phone, Android, iOS, WebOS, BlackBerry, Google Wave, and even Symbian S60 5th Edition. If you want to be able to access your notes from different devices, Evernote makes the way to go. (See also : Evernote vs OneNote)
Data Storage and Security
The next radical difference between DEVONthink vs Evernote is regarding the ways they save your data. DEVONthink is installed on your computer, and it saves data on your hard drive. This is a great thing if you don’t feel comfortable about uploading your sensitive data to the cloud. You can say that this is relatively safer. However, you can also sync specific folders to the mobile app on your iPhone using Dropbox. DEVONthink ensures the security by deploying 256-bit encryption on the syncing process.
On the other hand, the Evernote clients are only for interfacing with the user and processing. Evernote stores data on the cloud. This way, you will be able to easily sync data across different devices. However, you will need an Internet access to retrieve the latest files, and it is more prone to attacks since the files are sent across the network. Some people don’t feel comfortable about storing their sensitive data on the cloud without some encryption.
The next difference between DEVONthink vs Evernote that goes to DEVONthink’s favor is the user experience. DEVONthink is very customizable. Apparently, the developer understands that Evernote’s lack of customizability has annoyed some people. DEVONthink has taken an opposite approach by providing a wide array of interface settings and customizations.
On the other hand, Evernote really lacks customizability. You can’t adjust the theme color or layout. On the good side, the interface is intuitive and easy to understand. The note opens on the right side of the screen. On the left, there is a column that lists shortcuts, notebooks, and tags, along with the list of notes in the selected notebook. You can add shortcuts of important notes and reminders simply by dragging and dropping into the “Shortcuts” section.
Nevertheless, so far, Evernote still has the best web clipper features available on the market. The web clipper features are very powerful and convenient. For example, you can install the Evernote Web Clipper extension on your Google Chrome. Simply click on its icon on the browser’s toolbar in order to save or collect web pages directly to your Evernote account for any purpose. You can also activate the extension by right clicking and choosing the context menu. From here, you can save the web page to use the text, links, or images later.
DEVONthink has very scalable databases. In fact, many people prefer to use DEVONthink because it allows you to create as many databases as needed. You can create large databases without much of an issue. To help you navigate through the large databases, this app is equipped with a tag browser that is very handy for finding files. Just don’t forget to give the appropriate tags to each file whenever you import or add new files.
DEVONthink also has the ability to archive emails directly through the import function. It is compatible with Apple Mail, Microsoft Exchange, and other popular Unix-based apps such as Mozilla Thunderbird. This is a very nice feature that transforms DEVONthink into an all-in-one document hub.
On the other hand, one of Evernote’s major issues right now is the lack of scalability. It does not allow you to create databases like DEVONthink does. Of course, there is a tag browser as well, which helps you to find the files that you need from the document stacks.
DEVONthink provides four options. You have to purchase the iOS app separately, and it costs $14.99. Meanwhile, the Mac app is available in three versions: Personal ($49.95), Pro ($79.95), and Pro Office ($149.95). These three versions vary by the features. The Personal version provides basic note taking and importing features. The Pro version adds the ability to create multiple databases and scripting support. The Pro Office version adds scanning and OCR, email archiving, and web sharing.
Evernote provides four subscription tiers: Basic, Plus, Premium, and Business. The Basic tier is free, and it already enables up to 60MB monthly file uploads, syncing for two devices, clipping, and OCR. The Plus tier costs $34.99 per year, and enables up to 1GB monthly file uploads, syncing for all devices, offline access, and email forwarding. The Premium tier costs $69.99 per year, enabling up to 10GB monthly file uploads, customer support via live chat, and the ability to scan and digitize business cards. Finally, the Business tier brings extended access control and security features, along with prioritized customer support.
|- Only available for macOS and iOS||- Available for all major platforms such as Windows, macOS, Android, iOS, Windows Phone, WebOS, BlackBerry, Symbian|
|- Stores data in the hard drive||- Stores data in the cloud|
|- Relatively safer and more secure||- Relatively more prone to data breach|
|- High customizability and scalability||- Easy and convenient to use|
|- No free version||- The Basic tier is free|
DEVONthink vs Evernote have different pros and cons. In general, DEVONthink is more recommended if you work exclusively on Apple products, if you need scalable databases, and if you prefer to store sensitive data in the local hard drive. You can sync the mobile app by integrating DEVONthink with Dropbox. DEVONthink is safer because of the encryption. On the other hand, Evernote should be your choice if you need the ability to sync and access data from different platforms. Evernote stores data in the cloud. Evernote is very easy and convenient to use, even though the interface lacks customizability. The web clipper is great.