Trello and Evernote are actually two different things. Trello is a visual project management and collaboration platform, whereas Evernote is a note-based file management platform. However, both of them are widely used for team projects in various fields. In the following article, we will see the pros and cons of Trello vs Evernote.
What is Trello?
Trello was first launched in 2011 as a visual collaboration tool for planning and managing projects and tasks. It is especially popular among agile software development teams, but it is also widely used in various departments including sales and marketing, support, and human resources. It is a web-based solution with a handful of tools and features for defining projects, requirements, and workflows so that you can easily track and manage your projects.
Trello features a digital board where you can create, organize, and prioritize “cards” which represent tasks and actions. You can use the cards to assign tasks to specific teams or individuals. You can also set deadlines on the cards and monitor their progress. Trello encourages active collaboration as it allows the users to comment and attach documents to these cards.
Although available in a free version, Trello is ready to provide its fullest capabilities through the premium subscriptions. The professional packages offer advanced privacy and administrative settings which may be needed by large enterprises. It has a number of integrations with other online apps such as Google Drive, GitHub, Slack, Bitbucket Cloud, and JIRA Cloud. (See also : Trello vs Slack)
Pros of Trello
First and foremost, you have to understand that Trello vs Evernote are basically two different things. Trello, by nature, is a collaboration platform. So, if you are looking for an effective tool that can optimize your teams’ collaboration and bring great efficiency, Trello makes a very nice option. The highly visual interface is very intuitive and convenient to use. It can give you a complete overview of all projects on a single screen, and the drag-and-drop control mechanism is very easy and quick to use to organize the projects and tasks.
The next advantage of Trello is the timely updates. It has an active notification system which sends update emails regarding document changes that haven’t been reviewed. Furthermore, it has an API for making custom integrations (“power-ups”).
Cons of Trello
Although the simple, intuitive interface of Trello is a great thing in a way, it can be bad in another way. Trello has relatively low scalability. You will find that the digital board interface is not very suitable for planning and managing very large projects and navigating between numerous projects. Once it is filled with too many lists and cards, you will start looking for a more powerful collaboration platform suitable for large-scale projects.
The next disadvantage of Trello is that it does not have many advanced features and integrations. It does not have any reporting feature or tracking capability, and it also does not have the ability to create invoices for time-bound projects. Furthermore, the available integrations for Trello aren’t many. You may need to create custom integrations in order to integrate some apps.
There are limits for monthly file uploads. A free user can only upload up to 10 MB per month. The limit is increased to 250 MB per month if you are a premium user.
What is Evernote?
As mentioned above, Trello vs Evernote are two very different things. Evernote is probably best known as a tool for writing notes. However, it is also much more than that. Evernote is a cloud-based service for creating, organizing, and storing media files. So, you can save not only text documents here, but also photos, videos, audio files, and even web pages. All of your files are stored in the cloud, accessible only through your very own account.
Well, if we put it that way, Evernote is indeed similar to cloud storage services such as Google Drive and Dropbox. However, Evernote differs from such services because it is focused on creating of notebooks and notes instead of uploading files. Evernote is also capable of syncing your devices and folders so that your files will always be updated to the latest version, regardless of which device that you are currently using.
Indeed, Evernote is a versatile tool. You can use it as a personal note-taking tool. You can use it to collect and manage your data. Some businesses even use Evernote to allow teams to work together on files and resources.
Pros of Evernote
The first advantage that Evernote offers is its versatility. As mentioned above, the way Evernote works makes it suitable for a variety of purposes. It makes a very efficient personal tool for making notes, storing and managing files, as well as collaborating with your team members. Furthermore, you can search for text not only in text documents, but also in PDFs and even images. This is a very cool capability.
Evernote also has a powerful tool for clipping web pages. If your projects often require your team to do some browsing and research, Evernote will be very handy. You can clip a web page and save it directly to the cloud. And don’t forget that Evernote is available for various platforms. The Evernote clients are available for Windows, macOS, Android, iOS, Windows Mobile, Windows Phone, Google Wave, and several others.
Finally, Evernote offers various integrations with third-party apps. There are a lot more integrations available for popular apps. It also has several APIs for making custom integrations in different programming languages.
Cons of Evernote
When choosing between Trello vs Evernote, you have to consider whether you need a focused tool only for collaboration or you prefer a multi-purpose tool. As a multi-purpose tool, Evernote may feel a little overwhelming at first. A new user will need some time to understand the interface and features.
Evernote also lacks an effective communication platform. You will need to pair it with a good communication platform in order to make it a real collaboration platform. Last but not least, Evernote limits the total amount of file uploads that you can perform every month. The free version allows 60 MB new uploads per month, the Plus version allows 1 GB of new uploads per month, and the Premium version allows 10 GB of new uploads per month.
|- Visual collaboration tool for planning/managing projects and tasks||- Service for creating, organizing,and storing media files|
|- Simple, intuitive interface that is very easy to use||- The interface is quite cluttered, may need some time to learn|
|- Focuses on digital boards, lists, and cards that represent tasks||- Focuses on notebooks and notes|
|- Fewer integrations, but there is an API for custom integrations||- Many integrations and several APIs|
|- 10 MB / 250 MB file upload limit||- 60 MB / 1 GB / 10 GB file upload limit|
In general, Evernote makes a better value for the money. It is a versatile tool that you can adapt into a capable collaboration platform. It also has many more features and integrations. However, if you prefer a simpler tool that is focused on collaboration and project management, Trello makes an excellent solution.