Automation tools are very useful for both personal and business applications. Why should you spend your time doing something that can be done by the computer? Automation tools like Zapier and Automate IO can do those tedious tasks for you, so that you can use your time for doing other more important things and increasing your productivity. In the following article, we will see the pros and cons of Zapier vs Automate IO to help you choose the best automation tool.
Zapier describes itself as an online automation tool which helps to connect your favorite apps and services such as Gmail, MailChimp, Dropbox, and Slack. It supports more than a thousand apps and services. With Zapier, you can connect two or more apps to automate repetitive tasks without having to code an integration or hiring a developer. It automatically moves information between web apps through the workflow. See our previous post about Zapier vs IFTTT here!
Zapier calls an automated workflow as “zap”. As an example, you can create a zap which automatically saves your Gmail attachments to Dropbox. A zap consists of two parts, a trigger and one or more actions. A trigger is the specific event that starts the zap, whereas an action is the event/activity that needs to be carried out after the trigger. Zapier allows you to create one-to-one zaps (only one action per trigger) as well as multi-step zaps (multiple actions on one trigger).
Pros of Zapier
There are several advantages of Zapier vs Automate IO. First of all, Zapier does support more kinds of apps and services. To be more specific, Zapier supports various database, sales, web service, and e-commerce integrations. In addition, Zapier also supports Microsoft Office. On the other hand, Automate IO does not support any of those. Because of this reason, Zapier can be a more powerful tool for business and professional users.
Zapier is very flexible and powerful. It can handle various kinds of tasks, from the simplest to the most complicated ones, because it has powerful conditional logic. You can make the trigger to be very detailed to react to a specific event. And you can have complex multi-step actions carried out by the zap. This is great if you have to deal with complex business processes.
Despite the power, though, Zapier is very easy to use. You don’t need to be a programmer in order to use this tool. Most business users can use it just fine. You can create zaps easily and quickly. In most cases, the zaps are plug-and-play, meaning that they can work immediately after created.
For small businesses and personal uses, Zapier provides a free plan. It allows you to create up to 5 zaps and handle up to 100 tasks per month. It is great if you want to test the tool first before committing your money in a subscription plan.
Cons of Zapier
The first disadvantage of Zapier vs Automate IO is the trigger check interval. In the free version and lower tiers, Zapier checks for triggers once every about fifteen minutes. In the higher tiers, the interval is improved only to once every five minutes.
Next, managing multiple zaps can be quite a hassle. Zapier does not have an easy way to organize multiple zaps in folders. Finally, Zapier is relatively more expensive than Automate IO.
About Automate IO
Automate IO considers itself as a great alternative to Zapier. Just like its main competitor, it is capable of simple one-to-one automations as well as multi-app workflows. It claims to be able to do three times more automated tasks. It calls its automated tasks as “bots”.
However, Automate IO is relatively new. Unsurprisingly, it supports fewer apps and services. However, it does come with some advantages and promising features that may make it a better choice for some people. At least, it already supports major apps and services such as Gmail, Facebook, Twitter, Slack, Xero, Typeform, Hubspot, Trello, and Intercom.
Pros of Automate IO
When choosing between Zapier vs Automate IO, there are some advantages of Automate IO that may be beneficial for you. First, Automate IO is able to check for triggers on a shorter interval. The trigger check interval ranges from one minute to five minutes. So, this tool can be a better choice when timing is considered very important.
Next, Automate IO is arguably easier and more intuitive to use. The interface is great. It has a single page where you can manage all your bots, and it supports drag-and-drop functionality.Automate IO is quite powerful as well, as it has strong conditional logic and is capable of complex multi-step workflows.
Automate IO indeed has fewer supported apps and services. However, there are a few unique features as well. Automate IO supports QuickBooks, so it can be useful for accounting tasks. In addition, Automate IO has good data synchronization and workflow management.
Last but not least, Automate IO is quite more affordable than Zapier. It has a free version which also allows up to 5 bots, but the task limit is higher – it can handle up to 250 tasks per month. The higher subscription tier allows you to create an unlimited number of bots and handle up to 100,000 tasks per month.
Cons of Automate IO
The only disadvantage of Automate IO is that it is still lacking some essential integrations. It does not support Microsoft Office, databases, as well as sales and e-commerce applications. So, it may not be able to substitute Zapier in some cases. This may change in the future if the developer actively creates new integrations; but, for now, it is not as flexible and versatile as Zapier.
|- Has more integrations||- Has fewer integrations due to being newer|
|- Supports Microsoft Office, databases, and sales/e-commerce applications||- Supports QuickBooks|
|- Somewhat difficult to manage multiple zaps||- Intuitive interface with drag-and-drop functionality|
|- Relatively more expensive||- Relatively more affordable|
|- The free version allows up to 5 zaps and 100 tasks/month||- The free version allows up to 5 bots and 250 tasks/month|
If you need a powerful automation tool that can connect Microsoft Office, databases, and sales/e-commerce applications, Zapier is the way to go. Zapier is arguably more powerful because it supports those integrations. However, if you don’t need any of those integrations, Automate IO is more recommended. Automate IO has a better interface, better workflow management, and better pricing with an option to have an unlimited number of bots.